Department Responsibilities

• Managing all administration, including sending and receiving reports and correspondence from Majalis and Regions.
• Maintaining Ansar offices in the Regions and Majlis.
• Arranging Amila meetings, recording minutes, and distributing approved minutes and agenda.
• Collecting reports from all departments and preparing a monthly report for the Markaz.
• Maintaining records for all departmental reports.

Support Provided by the Amoomi Department

• Approval or change of the local or regional body (Amila) must be submitted to Qa’id Amoomi for Sadr Majlis’s approval.
• Issues in the monthly reporting system should be communicated to Qa’id Amoomi for resolution.
• For guidance on local Amila or general body meetings, Qa’id Amoomi should be contacted.
• Local or regional issues should be reported to Qa’id Amoomi for proper resolution.
• Any matter requiring attention from Sadr Majlis or National Amila should be communicated to Qa’id Amoomi.

General Guidelines for Zoama and Muntazimeen

• Organize a minimum of two Amila meetings every month.
• Organize at least one General meeting every month.
• Provide at least two weeks’ notice for general meetings.
• Ensure a prefixed agenda is distributed before the meeting.
• Record and maintain minutes of Amila meetings.
• Inform and remind all Ansar members about General Meetings through phone calls, emails, or texts.
• Use the Saiqeen system to contact Ansar members, distributing responsibility among Amila members.
• Send personalized letters with the meeting agenda.
• Make meetings engaging by selecting discussion topics from books or Hadith.
• Arrange for light refreshments.
• Set a fixed date and time for meetings (e.g., 2nd Wednesday of every month at 7 PM).
• Be patient and consistent, as results take time. Success comes with prayers, love, and understanding.
• Ensure meetings are result-oriented.